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Work Life & Job Hunting · Job Hunting Practice Lab

Self-Analysis and Motivation Statements

Read the questions and explanations in English. The lectures (explanatory articles) are available in Japanese only.

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Q1 | What portable skills are

Which is a correct description of the "portable skills" introduced by the Ministry of Health, Labour and Welfare (MHLW)?

  1. Skills that show you hold a particular qualification or license
  2. Work-performance skills, apart from occupational expertise, that you can carry with you even when you change industry or occupation
  3. Digital skills, such as being good with computers and smartphones
  4. Knowledge of internal procedures that applies only inside one company
AnswerB. Work-performance skills, apart from occupational expertise, that you can carry with you even when you change industry or occupation

Portable skills are defined as work-performance skills, apart from occupational expertise, that you can carry with you even if your industry or occupation changes. Qualifications and licenses belong on the vocational ability certification sheet of the Job Card, which is a separate idea. Digital skills are a guess based on the word "portable," but the definition is not limited to IT skills. Knowledge that works only inside one company is the opposite: it cannot be carried elsewhere.

Q2 | Ways of relating to people

Of the nine elements of portable skills, which one is classified under "ways of relating to people"?

  1. Setting the problem
  2. Making a plan
  3. Responding to the situation
  4. Dealing with superiors
AnswerD. Dealing with superiors

"Ways of relating to people" has four elements: dealing with people inside the company, dealing with people outside it, dealing with superiors, and managing subordinates. Setting the problem, making a plan and responding to the situation all belong to the five elements of "ways of doing work" (grasping the current situation, setting the problem, making a plan, carrying out the task, and responding to the situation). Responding to the situation often involves other people, which makes it easy to misplace, but it is classified on the work side.

Q3 | The three Job Card sheets

In the MHLW Job Card (ジョブ・カード), which sheet is for writing the duties you handled and what you learned or the knowledge and skills you gained at work?

  1. Work history sheet
  2. Career plan sheet
  3. Vocational ability certification sheet
  4. Résumé (rirekisho)
AnswerA. Work history sheet

The duties you handled and what you learned or gained from them go on the work history sheet. The career plan sheet is about the future: the occupation and way of working you aim for and the abilities you want to develop. The vocational ability certification sheet lists licenses, qualifications and training you have received. A résumé is not one of the three Job Card sheets (the My Job Card site describes a feature for creating a résumé from your Job Card).

Q4 | Writing strengths as actions

You are rewriting the self-PR line "I have good communication skills." Which version gets the point across best?

  1. My communication skills are far above average, and I can get along with anyone right away.
  2. My strengths are communication skills, cooperativeness and a sense of responsibility.
  3. At my restaurant part-time job, order mix-ups kept happening, so I proposed a rule of repeating orders back, everyone followed it, and there were no complaints about mix-ups for three months.
  4. Communication skills are necessary for working people, so I want to develop them from now on.
AnswerC. At my restaurant part-time job, order mix-ups kept happening, so I proposed a rule of repeating orders back, everyone followed it, and there were no complaints about mix-ups for three months.

The restaurant version has a situation, an action and a result, so the reader can picture the scene; that is why it works best. Intensifiers like "far above average" and "anyone" add no persuasive power without facts behind them. Listing strength words gives no episode for any of them, so none of them sticks. Saying you want to develop the skill describes a weakness to work on, not a strength, so it is not a self-PR at all.

Q5 | Scope of the inventory

Which is the most appropriate way to approach taking an inventory of your experience?

  1. Write down only your experience as a full-time employee
  2. Write everything down first without judging it, including experience outside work (housework, caring for family, self-study during medical treatment, studies in your home country, and so on)
  3. From the start, write down only experience that seems related to the job you are applying for
  4. Leave out failures, because they make a bad impression
AnswerB. Write everything down first without judging it, including experience outside work (housework, caring for family, self-study during medical treatment, studies in your home country, and so on)

An inventory means writing everything down without judging it first. Strengths such as organizing tasks or perseverance can come from experience outside work, and you can choose what to use after it is all on paper. Limiting it to full-time work drops part-time jobs, school and everyday life. Choosing only experience that matches one employer from the start loses material for other applications and the chance to find unexpected strengths. Failures are useful too, as long as you write what you learned and what you changed next time.

Q6 | "Why this company?"

Which is the weakest reason for the "why this company?" part of a motivation statement?

  1. It is one of the big companies in the industry and seems likely to keep growing
  2. From the corporate history in its securities report, I learned it has developed products together with local business partners, and I believe my experience in coordinating people would be useful
  3. Compared with competitors, it has its own logistics network, which connects with my experience in inventory management
  4. Using the methods for researching small and medium-sized companies, I found it has long-standing deals with local factories, and I want to be involved in building those relationships
AnswerA. It is one of the big companies in the industry and seems likely to keep growing

Size and growth usually apply to other companies in the same industry too, and they are not linked to your own experience, so this is the weakest reason. The reason based on the corporate history links something specific to this company with your experience. The reason about its own logistics network rests on an actual comparison with competitors. The reason about local factories is also grounded in a concrete fact found through research.

Q7 | Linking to the company research lab

You want to check, from primary sources, how a company you are applying to came to have its current business. For a listed company, what should you look at first?

  1. Reviews on job-hunting websites
  2. Posts by employees that went viral on social media
  3. Only the catchphrase on the company's recruitment page
  4. The "corporate history" and "description of business" sections of its securities report (yuka shoken hokokusho)
AnswerD. The "corporate history" and "description of business" sections of its securities report (yuka shoken hokokusho)

A securities report is a document the company files under the law. Its corporate history section shows how the business expanded, and its description of business shows the current shape of the business (see "Reading a company" in the Company Research Lab). Reviews and social media posts are personal impressions, not primary sources. The recruitment page does come from the company, but a catchphrase alone tells you neither the history nor what the business actually is.

Q8 | A motivation built only on conditions

A motivation statement says: "I applied because there are many days off and the pay is good." What is the most appropriate way to revise it?

  1. Stop thinking about days off and pay at all, since caring about conditions is bad
  2. Add good employee benefits on top of days off and pay
  3. Conditions matter, but on their own they could apply to any company, so rewrite it around the company's business features and the situations where your strengths would help
  4. Rephrase it as "I thought I could work there for a long time" and keep it as it is
AnswerC. Conditions matter, but on their own they could apply to any company, so rewrite it around the company's business features and the situations where your strengths would help

Checking working conditions is important, but if they are the only reason, the same could be said about any other company with good conditions, and it says nothing about what you want to do. Centering the statement on the business and your strengths is the usual fix. Ignoring conditions completely is unrealistic and can lead to a mismatch after joining. Adding benefits only adds more talk about conditions. Rephrasing leaves the content about conditions unchanged.

Q9 | The Work Values Test

On job tag, the MHLW occupational information website, what is the "Work Values Test" (仕事価値観検査) mainly designed to find out?

  1. How strong your abilities are, such as calculation and reading comprehension
  2. Your views on the conditions and ways of working you value when choosing a job
  3. Whether your personality is cheerful or gloomy
  4. Whether you will pass a particular company's selection
AnswerB. Your views on the conditions and ways of working you value when choosing a job

The Work Values Test measures your views on the conditions and ways of working you value when choosing a job, and the results can help you think about which kinds of jobs suit you. Abilities are what the Occupational Aptitude Test (G-test) looks at. It does not judge whether you are cheerful. None of the self-assessment tools predict whether you will pass a selection; they are prompts for reviewing your self-analysis.

Q10 | Explaining a gap

Someone did not work for two years because of medical treatment. What is the most common approach when explaining that period in application documents or an interview?

  1. State the facts briefly and connect them to what you kept doing during that time and the fact that you can work now
  2. Describe the name of the illness and the course of treatment in as much detail as possible
  3. Leave out the dates and make it look as if you were still at your previous job
  4. Since a gap is a disadvantage, keep apologizing whenever it comes up
AnswerA. State the facts briefly and connect them to what you kept doing during that time and the fact that you can work now

The common approach is to state the facts briefly and connect them to what you kept doing during that time and your current situation. You decide how much to share, and there is no need to give the name of an illness or details of treatment. Hiding the period so it looks as if you were still employed means falsifying your work history, so avoid it. Repeated apologies leave no room to talk about the future. How a gap is viewed differs from company to company.

Practice: answer the questions on this page

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* The explanations are information for study purposes. Systems and procedures change, so always check the latest official information from Hello Work (ハローワーク), the Ministry of Health, Labour and Welfare and other official sources. Hiring practices differ from company to company.

This page is a translation of the Japanese original. If the translation and the original differ, the Japanese version takes precedence. This translation was made with AI and may contain errors. Report a translation error View the Japanese original